Vehicle Accident Procedures/Responsibilities

When a school district vehicle is involved in an accident, it is the responsibility of the Supervisor/Administrator to ensure the accident is reported accordingly.  All accidents should be reported to the Service Center and the vehicle within 24 hours.

Driver's Responsibilities

  1. Assist injured personnel
  2. Notify immediate supervisor/administrator of accident
  3. Take pictures
  4. Complete Accident Report Form (there should be a copy in the glove compartment with insurance card.  If not, notify Service Center Auto Shop for a copy.)

Supervisor/Building Administrator Responsibilities

  1. Notify TPS Police/Topeka PD, if applicable
  2. Review Accident Report Form
  3. Take pictures, if necessary
  4. Notify Service Center Auto Shop of accident at the following numbers:  (785)295-3933 (Monday through Friday, 7:30 AM to 4:00 P.M.); 785-633-4447 (After 4 PM, or on weekends)
  5. Forward accident reports, photos, and police reports to General Director of Central Services.

General Director of Central Services Responsibilities

  1. Review accident package
  2. Notify insurance company, if applicable
  3. Ensure payment for repair is made

Service Center Auto Shop Responsibilities

  1. Inspect vehicle to ensure it is still road safe
  2. Get estimates for repair
  3. Notify director of repair cost
  4. Gather all paperwork and give to front office


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