Business Partners

  • Vendor Registration

    Whether you represent a small business or a large corporation seeking an opportunity to provide goods and services to Topeka Public Schools, we welcome your interest.

    Vendors working with TPS are required to be registered with the District. Prospective vendors are strongly encouraged to fill out and return the Vendor Registration Form as soon as possible. Your information will be entered in our vendor database. You may send us your registration form by mail, fax or e-mail.

    In addition, if you wish to receive the district’s electronic bid notices please register with Public Purchase at the following website. Instructions can be found below in the Vendor Announcement.

    https://www.publicpurchase.com/gems/register/vendor/register

    September 30, 2015
    VENDOR ANNOUNCEMENT
    IMPORTANT NOTICE - CHANGE TO ELECTRONIC BIDDING SYSTEM

    Topeka Public Schools Purchasing Services is proud to announce that we will now be using Public Purchase, a web based eProcurement service. In order to receive bid notifications from Topeka Public Schools you must register with Public Purchase. This process will only take a few minutes and instructions are detailed below.

    Why the switch?
    Using this service will make the bidding process easier for Topeka Public Schools and our suppliers. The Public Purchase eProcurement System was designed exclusively for use by Government Agencies and their Vendors. You will no longer need to deliver hard copies of bids to our office; you will simply submit them electronically. (However, if bid bonds are required, they will still need to be delivered to our office.)

    What benefits to You?
    This eProcurement system will create a single location in which to view open Invitations for Bids, Requests for Proposals, and Requests for Quotations, as well as award information for previous bids issued through the Public Purchase website. In addition, Public Purchase gives you access to bid opportunities with other government entities. All of this is provided at no charge to you.

    Benefits to Topeka Public Schools
    This eProcurement system is compliant with all Federal and State regulations, which determine the required procedures for Government Agency purchasing practices. This service will also create an up-to-date vendor database, which will be hosted on Public Purchase's servers and will allow suppliers to easily update and change their information as needed.

    INSTRUCTIONS - 2 Step Process

    If you have previously registered with Public Purchase please proceed directly to step 2.

    1. Register with Public Purchase:
      Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure and add this email address to your contacts to avoid the bid notification emails being sent to your junk folder.

      https://www.publicpurchase.com/gems/register/vendor/register

    2. Register with Topeka Public Schools:
      1. Once you have received your activation email from Public Purchase log into www.publicpurchase.com and accept the terms and conditions of use.
      2. Click on the "Tools" tab, then Click on the "Agencies" tab.
      3. This will take you to the agency search page. In the “Agency Name” box type in Topeka Public Schools. Leave the "new agency since" box blank. Make sure Registration Status says "ALL". Click on "search," this will bring up the agency name below the search box. On the far right-hand side of the screen, you will see "View" and "Register." Click on the "Register" link to complete the vendor registration process.

    It is important that this second part of the registration is complete or you will not receive notifications of upcoming quote opportunities from the Topeka Public Schools. It is your responsibility to keep the information up to date, particularly the contacts and email addresses.

    If you need any assistance with this process please contact Public Purchase at support@publicpurchase.com, or use their Live Chat during business hours. Live Chat can be found in the upper left corner of the web site. You may also contact Topeka Public Schools Purchasing Services Office for assistance with registration. Please call 785-295-3035 with questions or to schedule an appointment.

    Thank you for participating in Topeka Public Schools new e-procurement system.

    Purchasing Policies, Regulations and Contractual Requirements

    The Purchasing Policies and Regulations can be found under District Policies and Regulations number 2575 at this site:

    Applicable Terms, Conditions and Contractual Provisions are provided with each bid on Public Purchase. Please contact the Purchasing Office with any questions you may have at 785-295-3035.